Policy on the use of GenAI

Sangia Nibandera Law Research recognizes the increasing use of Generative Artificial Intelligence (GenAI) tools in academic writing, research assistance, and language improvement. While such technologies may support scholarly work, the journal maintains strict policies to ensure academic integrity, transparency, and accountability in all published content. This policy applies to all parties involved in the publication process, including authors, reviewers, and editors.

General Principle

GenAI tools (such as large language models, text generators, or automated writing assistants) cannot be listed as authors or co-authors. Authorship requires intellectual responsibility, accountability, and the ability to approve the final version of the manuscript—criteria that AI systems do not meet. All submitted work must remain the intellectual responsibility of human authors.

Permitted Use of GenAI

Authors are permitted to use GenAI tools for limited and supportive purposes, including:

  • language editing and grammar correction
  • improving readability and clarity of text
  • translation assistance
  • formatting support (e.g., references, structure assistance)
  • brainstorming or idea exploration (non-final content)

However, all final academic claims, arguments, and interpretations must be independently verified and authored by the human researcher(s).

Prohibited Use of GenAI

The use of GenAI is strictly prohibited for:

  • generating research findings, data, or results without human validation
  • fabricating or simulating datasets, case law, or legal analysis
  • producing final substantive sections of the manuscript without human intellectual contribution
  • creating fake references, citations, or legal sources
  • writing entire manuscripts without meaningful human authorship

Any violation may be considered academic misconduct.

Transparency and Disclosure Requirement

Authors must disclose the use of GenAI tools in their manuscript when applicable. Disclosure should include:

  • the name of the tool used
  • the purpose of its use (e.g., language editing, translation, formatting)
  • the section(s) where it was applied

This disclosure should be placed in the Acknowledgments section or a dedicated statement before the references. Failure to disclose the use of GenAI tools may be treated as ethical misconduct.

Responsibility and Accountability

Authors remain fully responsible for:

  • accuracy of all content
  • validity of data and citations
  • originality of ideas and arguments
  • compliance with ethical and legal standards

Use of GenAI does not transfer or reduce author responsibility in any form.

Editorial and Peer Review Use of GenAI

Editors and reviewers may use GenAI tools only for limited administrative purposes, such as:

  • language assistance in drafting correspondence
  • summarizing manuscripts for internal workflow support

However, GenAI tools must not be used to make editorial decisions or peer review judgments. All decisions must be based on human academic expertise and independent evaluation. Editors and reviewers are also required to maintain confidentiality and must not input unpublished manuscript content into public or non-secure AI systems.

Ethical Compliance

This policy aligns with international publishing ethics and is guided by the principles of the Committee on Publication Ethics (COPE), as well as emerging global standards on responsible use of artificial intelligence in scholarly publishing.

Policy Updates

This policy may be updated periodically in response to technological developments and evolving international publishing standards. Authors and reviewers are expected to comply with the most recent version of the policy at the time of submission or review.

Contact Information

For questions regarding the use of GenAI in submissions, please contact: sangianibandera@lawusn.or.id